Receptionist and Office Administrator

Job Description

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The Irish Pharmacy Union is seeking a Receptionist and Office Administrator to manage front-of-house operations and support administrative tasks across the organisation.

Key Responsibilities:

• Greeting visitors, staff and members in a positive and friendly manner.
• Answering and directing phone calls in a professional manner.
• Handling general administrative duties, including receiving deliveries, managing emails and correspondence, invoicing, and other paperwork.
• Overseeing the management of facilities, ensuring the smooth day-to-day operation of the office.
• Providing assistance to other departments and administrative support to the Secretary General as required.

Skills and Requirements:

• Strong communication and organisational skills.
• Approachable and inclusive communication style.
• Excellent attention to detail.
• Ability to prioritise and adapt to the needs of the business.
• Experience with administrative tasks, such as invoicing and document management.
• Proven ability to manage multiple responsibilities in a busy office environment.
• Proficient in Microsoft Office and with a willingness to embrace new technologies;

This position is full-time and will be based entirely in the office. The appointee to the post will report to the Head of Membership and Operations.